Uncover your hidden costs with Smart Managed Document Solutions

Uncover your hidden costs with Smart Managed Document Solutions

Smart Managed Document Solutions Logo Small
Save time and money with OKI by optimising your print and document workflow with a tailored service to meet the needs of any type or size of business or organisation.

With print and document related processes, there are often questions that go unanswered.  For example, are you aware of the amount of avoidable printing that occurs in your organisation every day resulting in unnecessary costs? Or how much time is spent by you or your staff managing and maintaining your printer fleet when you could be focusing on your business?


These unanswered questions can result in costs that are often hidden and unaccounted for within the business.


Smart Managed Document Solutions from OKI offers a portfolio of services underpinned by software, technologies and tools to  tackle these unanswered questions and offer a solution to help reveal significant savings for your business both in time and money.

  OKI Smart SolutionsSmart Solutions Small


As part of Smart Managed Document Solutions OKI offers an integrated suite of software and technologies named Smart Solutions that enhances the document workflow, management and security within your organisation. OKI is therefore able to provide a fully integrated and optimised solution which meets the needs of  your business, whether this is through capture and distribution, document and content management, security and output, mobility or device and contract management. 

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More detailed information can be found on our Smart Solutions page.

10000 pages per year are printed by the average office worker

Take control of your hidden costs




Through a process of consultation and analysis we will identify your specific business needs and recommend a flexible solution to optimise your print and document output.  This will have full visibility and the opportunity to reduce costs, whilst delivering workflow efficiencies, saving you time and your business money.

OKI Smart MPS 

Managed Page Services

Managed Print Services

Managed Document Services

Hassle free printe management that saves you money

Optimising and managing your
printing needs to drive productivity
Optimising and managing your document workflow to reduce cost and improve efficiency

How smart managed document solutions works 

Smart Consult logoThrough a structured process, OKI determines the optimal printing and document workflow solution for your organisation. We will work with you on a continual basis to assess your needs by analysing your printer usage and recommending the right service to meet your specific requirements and to help reduce your printing costs.

OKI not only facilitates the management of your devices and consumables, we also advise on the right mix of devices and where they should be located to increase productivity.

Our continual management, review and implementation process ensures that your document workflow processes adapt and keep pace with changes across your organisation while delivering the anticipated cost savings.

Managed print services process 

 Managed print services process steps


By observing and understanding your printing environment OKI will assess your current and future requirements and how best these can be optimised.


OKI will propose the most suitable solution for your business from our wide range of models.



We will implement our recommended solution with minimum disruption to your business.



Through continuous remote monitoring we will ensure consumables are delivered as they are needed, identify faults before or as they happen and react immediately to minimise any downtime.


We provide detailed reporting and statistics on usage of your devices. Through continual review we ensure that your printing and document workflow processes are improved and optimised so that you benefit from higher levels of efficiency and productivity throughout your organisation.




* US Environmental Energies National Laboratory’s Technologies Division, Smarter print management - Controlling costs and environmental impacts in the United Kingdom, OKI, Jan 2009
¹ ALL Associates Group - Company size between 500 and 5,000 employees across all industry types
² IDC, An easy and often missed opportunity for CIOs - MPS, April 2012
³ IDC, Bridging the information worker productivity gap in Western Europe: New challenges and opportunities for IT, Sept 2012